Product, equipment
Custody, not a stock list.
A spreadsheet tells you who has a laptop today. It cannot tell you who had it in February, what condition it came back in, or how long it sat in a drawer between two people.
History
One item, four events, nothing overwritten.
Each change of hands is a new row rather than an edit to a current-holder field. The history is the record.
Asset NKG-LT-0142, MacBook Air 13 inch
04 Mar 2025Issued to Thoko BandaBy Yamikani Nyirenda, IT admin. Condition: new.
11 Feb 2026Fault reportedReported by the holder. Battery service required, still in use.
03 Mar 2026Returned and servicedCondition on return: good. Out of custody for 9 days.
01 Aug 2026Reserved for Mphatso KaundaAttached to the record before the start date. Issues on acceptance.
The register
What an item carries.
- Asset tag
- Your own numbering. Luwawa does not impose a scheme.
- Holder
- The employee it is issued to, or nobody. Reserved counts as nobody.
- Condition
- Recorded on issue and again on return, so damage has a date against it.
- Faults
- Reported by the holder from their own workspace, without an email to IT.
- Reserved
- Attached to a record before a start date, issued on acceptance.
Issuing equipment does not require access to pay. An IT admin can administer every item against every person and never sees compensation or banking.
Leavers
The exit list writes itself.
When someone is marked as leaving, everything still in their name is already known. There is no separate handover document to assemble, because the register is the handover document.