Product, requests and approvals
One queue. Leave and expenses both land in it.
A manager opens one list, not two systems. Every request arrives with the balance it would leave behind and any clash with another approved absence already worked out.
Waiting on you, four requests from six direct reports
| Who | Request | Dates | Days | Balance after | Clash | |
|---|---|---|---|---|---|---|
| Thoko BandaSenior Accountant | Annual leave | 14 to 18 Aug 2026 | 5 | 7.5 | None | ApproveDecline |
| Tamandani GondweField Technician | Annual leave | 17 to 21 Aug 2026 | 5 | 2 | Overlaps Thoko Banda | ApproveDecline |
| Chikondi PhiriOperations Lead | Expense claimFuel and tolls, 3 receipts | 02 Jul 2026 | MWK 84,500 | Not applicable | None | ApproveDecline |
Approval follows the manager relationship, not the department. Anyone without a manager set routes to HR. HR admins can approve, decline or reverse any request, and every override is recorded against it with who did it and when.
Who is out
The clash was visible before anyone asked.
Approved requests land on one team calendar, so a manager sees the gap in August before two field technicians book the same week.
Operations, August 2026
Leave
Your leave types, not ours.
Annual, sick and compassionate are a starting point rather than a fixed set. Each type carries its own entitlement, accrual and whether a balance can go negative.
- Entitlement
- Days per year, per leave type, set once for the company.
- Balance
- Computed from approved requests rather than stored, so a reversal corrects it.
- Half days
- Supported, and the balance carries the fraction.
- Retrospective
- A sick day taken yesterday can be filed today with a note attached.
Expenses
A claim, a receipt, and a second pair of eyes.
Expense claims run the same chain as leave, then stop at one extra step: approval is not payment. HR marks a claim paid out separately, so an approved claim is never assumed to have reached anyone’s account.
- Categories
- Set per company, so claims can be reported against your codes.
- Receipts
- Attached to the claim and kept with it.
- Manager
- Approves or declines on the same queue as leave.
- HR payout
- A separate state. Approved and paid are two different things.